About

POHMS ANNUAL FALL CONFERENCE

ANNUAL FALL CONFERENCE

NOVEMBER 13-14, 2025

Reasons to attend the Annual Fall Conference:

• Relevant topics, what your practice needs to know about and prepare for today!
• Receive the most up-to-date information related to your specialty
• Expand your knowledge
• Live Q&A 
• Walk away with needed tools and strategies
• Positive and Comfortable environment
• Time to visit with our sponsors
• AAPC CEU Credits!
• Networking!  Networking! Networking!
• Fabulous prizes and cash!!!

Who should attend

• Practice Managers/Administrators
• Providers, Nurses, Pharm Tech and other clinical employees
• Billing managers and other billing employees
• Patient navigators
• Financial counselors
• Other employees within your practice for updated and current education

Members

MEMBER INFORMATION

REGISTER NOW!

Please join us for a Welcome Reception on Wednesday, November 12 6:00-7:00.  Be sure to check the "Agenda & Speakers" tab for conference details.

If you would like to use your POHMS Conference Educational Grant ($250) for registration fees for up to three members, please contact Veronica@pohms.com. If you do not use your grant or registration fees, a check will be mailed to each practice who sends a member that attends the Fall Conference.

NEW THIS YEAR: Be the 1st, 5th, 10th, 20th, 30th or 40th registrant to receive a special prize at the conference!!

POHMS Educational Grant ($750) Policy
Calendar Year 2025

POHMS will reimburse a current POHMS practice (membership dues are up to date) up to $750 of expenses towards an educational oncology event (EX:  POHMS Spring or Fall Conference, COA, ACCC, ONS) Please see detailed policy below. 

A request must be submitted for approval of the educational grant with a minimum of 30 days prior to the event.  There are no exceptions. POHMS Fall Conference requests must be received by 10/15/25.

• POHMS will reimburse up to $750 per practice/ per year of acceptable expenses.
• (Acceptable expenses include registration fees, hotel, travel costs, and meals) 
• A Letter of Request must be submitted a minimum of 30 days prior to the event.
• Letter of Request must indicate reason for grant request and have a manager or administrator signature.
• POHMS Executive Committee will review your request within one week upon receipt to POHMS.
• Practice will be notified via email whether the request has been approval or denied.
• Practice assumes all responsibility if travel arrangements are made prior to receiving approval or denial of the grant request.
• Proof of attendance and original receipts must be submitted for reimbursement along with a completed expense report.
• Practice must complete the Educational Grant Expense Report, see form below.
• Submit completed expense report with receipts to Veronica Caggiano at veronica@pohms.com
• Allow three (3) weeks for processing of expenses.
  • Practice must participate in at least one POHMS sponsored program to be eligible for this grant.
    
      POHMS Educational Grant 750 Request Form
    

Corporate Sponsors & Exhibitors

EXHIBITOR INFORMATION

REGISTER NOW!

No registrations accepted after October 31, 2025

*Effective May 2025 a 3% transaction fee will be added to all credit card transactions for Corporate Sponsors and Exhibitors.  If you prefer to pay by check, please email veronica@pohms.com for an updated statement

Check-In:
Wednesday, November 12, 2025 4:00 pm to 6:00 pm 
Thursday, November 13, 2025 Starting at 7:00 am 

Exhibit Set-up:
Wednesday, November 12 after 6:00 pm
Thursday, November 13, 2025 6:00 am to 7:30 am
*Additional set-up times may become available as we get closer to the event

Exhibit Hours *Please note events and breaks noted in the program in relation to exhibit hours
Thursday, November 13, 2025 7:30 am to 4:30 pm * (see agenda)
Friday, November 14, 2025 8:00 am to 11:50 am * (see agenda)

Exhibit Tear-down Friday:
November 14, 2025 at 11:50 AM

KEY DATES/DEADLINES:
• Last date for exhibitor registration is October 31, 2025
(exhibitors who are confirmed as of October 31, 2025 will be included in conference printed materials)
• Late fee after this date is: $500; NO EXCEPTIONS
• No exhibitor registrations can be accepted after November 1, 2025
• If using a third-party vendor to complete your exhibit registration, a notice must be sent to Veronica Caggiano at veronica@pohms.com indicating you are using a third-party vendor, including the vendor’s name.
• Payment for all exhibits is due no later than November 1, 2025. If payments are not received or arrangements made by this date, exhibits will be cancelled.

SHIPPING INFORMATION for Exhibitors:
Shipping Information will be sent to all registered attendees in October.

Forms needed for Vendors:

2025 Fall Conference Exhibitor Letter

2025 Signed W9

Draft Agenda Fall 2025

Agenda & Speakers

Events Sponsors

PLATINUM

DIAMOND

GOLD

• Conference Fall Exhibitors Gold

Conference Fall Exhibitors Gold

Bayer Exhibitor	Gilead Gold Corporate Sponsor	Lilly Gold Corporate Sponsor
Novartis Gold Corporate Sponsor	Taiho Oncology Inc Gold Corporate Sponsor

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SILVER

• Conference Fall Exhibitors Silver

Conference Fall Exhibitors Silver

Cencora Silver Corporate Sponsor	Exelixis Silver Corporate Sponsor	Nuvation Bio
Pfizer Silver Corporate Sponsor

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EXHIBITORS

Venue

Directions & Accommodations   

Kalahari Resort and Convention 

POHMS has negotiated a group guest room rate of $189.00/night/plus taxes. 

Reservations by booking though the dedicated reservation link below. 

Secure your room now!

The cut-off date for the group rate is October 12, 2025.  The room block fills up quickly, reserve today.